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Bid Number: 43-021
Category: Bids & Proposals
Status: Closed


Request a Bid Packet

Request for Qualifications with Cost Proposals

RFQ/P #43-021


For the provision of:

Construction Manager at Risk 


Hall County, Georgia is seeking Statements of Qualifications with a Proposal of Guaranteed Maximum Price (GMP) from Construction Managers at Risk (CMAR) (herein “Contractor”) by Thursday, April 06, 2023, no later than 2:00pm EST. The Contractor will work with the County in the management of pre-construction and construction services for a new Medical Office Building (MOB) for use by the Northeast Georgia Physicians Group, located at the Butler Community Center, and renovations of the adjacent, existing Hall County Health Department building, located at 1290 Athens Street, Gainesville, GA  30507.

The County will hold the Mandatory Pre-Bid Site-Visit starting promptly at 10:00am, in the cafeteria located within the Hall County Health Department at the address above. Only those contractors attending the Pre-Bid meeting may proceed to submit a bid proposal.


Hall County (herein “County”) intends to award one (1) contractor a multi-year contract.




Bid Post Date:                                  Monday, ­­­­­­­­­­­­­03/13/2023, 8:00am

Mandatory Pre-Bid Site-Visit:*       Monday, 03/20/2023, 10:00am EST

Bidders Questions Due Date:         Friday, 03/24/2023, 5:00pm         

Answers to Questions Due:            Thursday, 03/30/2023, 5:00pm   

Bid Due Date:                                  Thursday, 04/06/2023, 2:00pm EST                                



Project: This project includes construction of a new building of approximately 8,065 square feet and phased renovation while in use of an existing building of approximately 33,200 square feet to include addition of a drive-through.   The total project budget is nine million, three hundred seventy-five thousand, seven hundred and no/100 ($9,375,700.00), inclusive of pre-construction, construction, contingency, and other Owner associated costs.  The American Rescue Plan Act (ARPA) is the funding source. The County will evaluate proposals through a cost and qualification-based selection process intended to confirm the Contractor’s ability to work in conjunction with the combined project’s two architects, the Owner and tenants.  The anticipate Medical Office Building’s completion date is by January 31, 2024, with the total project anticipated completion date by September 30, 2025. *At 1290 Athens Street, Gainesville, GA   30507.



Bidding Process: The County is now accepting sealed bid proposals from qualified CMAR providers for preconstruction and construction Services (herein ‘Services’).  Bids will be received by Hall County, Georgia in the Purchasing Department located on the fourth (4th) floor at the Hall County Government Center, 2875 Browns Bridge Road, Gainesville, GA 30504, no later than the date listed above, and no later than 2:00pm Eastern Standard Time. Additionally, the County will open digital submissions through BidNet by the same time and date. Digital bids also require two (2) envelopes, as well.


Bidder’s should provide one (1) original bid with wet signatures, four (4) copies of same, and the original technical response and the cost proposal on a flash-drive in Microsoft Word for technical and Excel formats for Mandatory Questions, Mandatory Scored Questions and the Mandatory Cost Proposal Worksheet. 


Purchasing may, if required, make any extension of the bidding period by a formal written addendum and publically post such to the County website.   


Public Reading: The County’s Issuing Officer named herein will open and publicly read the bidding company names. The County will post a Notice of Intent to Award after a thorough examination of the qualifications presented, and prices quoted, normally within two-weeks.


Proposal Documents: Bidders may request submittal documents through the County’s Website at then click the ‘Request a Bid Packet’ link, fill out the requested information, click ‘Submit’, and we will send you a bid package via email.   Bidders may also pick up hard copies at the Hall County Government Center, 4th Floor, 2875 Browns Bridge, Gainesville, GA 30504 by appointment. Additionally, Bidder’s may download the documents and submit a bid via 


General Qualifications: 


1.         The contractor shall be responsible for all work performed in support of this contract.  Sub-contractors shall perform no work unless pre-approved in writing by the County.  Contractors must disclose any intended Sub-contractors within the bid at the time of bid submissions.   If the bidder intends to use a sub-contractor to fulfill one entire segment of this contract, then the bidder should submit to the County professional references for the sub-contractor on jobs similar in size and scope.  Once the County has awarded the contract, the contractor cannot change sub-contractors without seeking written pre-approval from the County.  The County reserves the right to check all references and conduct background checks on any changes to sub-contractors or workers performing work under this contract.  The contractor shall be wholly responsible for the quality of their sub-contractor’s work.   The contractor shall not award more than twenty-five percent (25%) of the work to sub-contractors on any project, without prior approval of the County Representative. 


2.         The contractor shall provide Services to locations as designated on Attachment #006 – Master Site Plan and Concept Drawings.


3.         The County must pre-approve any change orders in writing. The County may deny any work done before the issuance of a written change order. Contractor is not to accept any verbal change order(s) from the project manager. The County will work will be considered out of scope and thus not compensated. 


5.         Contractor shall provide copies of the following Licensing with their bid response:


  1. Valid Business License
  2. General Contractor or similar License


6.         Mandatory Pre-Bid Site Inspections:   Contractors shall be responsible for confirming site conditions and dimensions. The County will not allow cost revisions due to Contractor miscalculations after the award of contract.


Request for Clarification: The County reserves the right to request clarification of information submitted and to request additional information of one or more applicants.  The County considers a bid response as an irrevocable offer, good for a period of one-hundred and twenty (120) days from submission. 


Legally Binding Agreement: The County and the selected Contractor shall enter into a formal agreement substantially in the form of the attached EXHIBIT K: SAMPLE CONTRACT TEMPLATE.  Bidder’s should sign and notarize Exhibit K and return with their bids. Bidders should include any objections or exceptions to the contract with their bid. If the Bidder makes no objections or exceptions then the County will consider such as the bidder’s full acceptance of the Contract as written. 


The County reserves the right to reject all proposals, and to negotiate fees, conditions, or terms with the respondent submitting the overall best proposal. 


Proposal Information: In consideration of service proposal, assume the following:


Technical Proposal Response: Bidders must answer all Mandatory Questions, which are pass/fail, and the Mandatory Scored Questions, which are weighted. The County’s Evaluation Committee will weigh the answers with point values. The total maximum points available for the Technical Proposal response is eight-hundred (800) points.


The proposer’s response should be limited to direct answers to the questions asked.  Proposers are required to answer all the Mandatory Scored questions.  


Bidders may expand their answers to the questions onto separate pages if needed, with the question repeated at the top of each page, in addition to the space provided next to each Mandatory Scored Question worksheet.   


Additionally, proposers should not exceed the maximum response length for each question.  All quantitative material should include complete assumptions and be supported by detailed schedules evidencing all calculations and results. 


Responses to the questions should be clear and concise.  Where appropriate, Bidder’s should show statistical information in a tabular (chart) format, and textual information in bullet form.   If possible, summarize key information or points for each question at the beginning of answers.  


Evaluation and Selection: The County will evaluate all submittals in accordance with the Official Code of Hall County, Georgia 3.10, and as further detailed herein.  The County will evaluate proposals using a two-step process. The first is the ‘Technical Proposal’ that outlines the bidding firm’s qualifications and experience and its approach to offering the Services. The total available points available is eight-hundred (800).


The Evaluation Committee will then evaluate cost for such services to determine the best value in the interest of the County.  The total available points available for cost is two-hundred (200). The total highest score is a possible 1,000 points. The highest scoring proposal will be the apparent award winner and may enter negotiations with the County.


The County has determined its own Evaluation and selection Committee to review the submitted qualifications and the cost proposals of submitting firms. During the evaluation process, the County reserve the right, when it may serve the County’s best interest, to request information for clarification from proposers and to allow corrections to errors or omissions. 


Defined Terms: For the purpose of this Request for Qualifications and Cost Proposals, the terms; ‘submitter’, ‘proposer’, ‘firm’ and ‘bidder’, ‘contractor’, ‘agency’, ‘company’, shall mean one and the same. Additionally, the terms ‘submittal’, ‘bid’, ‘response’ and ‘proposal’ shall also mean one and the same. Additionally, ‘Hall County, Georgia’, ‘Hall County Government’, ‘Hall County Board of Commissioners’, and ‘County’, shall mean one-and-the-same.


Validation: Bidders must sign and notarize their submittals.  Hall County requires that bidder’s provide a cover letter with a wet signature by an officer of the firm with the submittal to ensure its originality.  Please submit one (1) hard paper proposal marked “Original” with a wet signature, along with three (3) copies, and also provide the proposals (technical and separately cost) in a digital format on a flash drive, in both Microsoft Word, Excel and in a PDF format.


The County reserves the right to retain all proposals submitted and use any idea(s) in a proposal regardless of contract award or not.  The County shall have the right to waive any informality or irregularity of immaterial deviation in any bid received. 

Bidders must complete and return all forms and documents entitled ‘Mandatory’ with the bid or the proposal. Failure to do so may deem the proposal non-responsive and the County will not evaluate for award.

Award Process: The County reserves the option to reject any or all bids, in whole-or-in-part, or to select any bidder to complete the described Service.  The County will not make an award of contract solely based on lowest bid, but also on approach, references, qualifications and other subjective criteria as the County may deem necessary and determine at its sole discretion.  Bidder then expressly understands that the County may reject the proposal for any reason without liability on part of the County to the Bidder.


Questions: Bidder’s must present all questions in writing and directed solely to the issuing officer at  by the date on the Schedule of Events. No other contact of any nature, verbal, email, or other communication is permissible with any other County staff member, nor its elected officials, nor Commissioners, during the evaluation process. Such contact by a Bidder may render the submission in violation of the Official Code of Hall County and thus the County render the proposal as non-responsive and thus not be evaluate the proposal for an award. 

Publication Date/Time:
3/13/2023 8:00 AM
Closing Date/Time:
4/6/2023 2:00 PM
Submittal Information:
Hard Copy or Digital through BidNet
Bid Opening Information:
Open to Public
Addendum Date/Time:
Pre-bid Meeting:
Contact Person:
Andy Penick,
Download Available:
Business Hours:
8:00 - 5:00

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