REQUEST A BID PACKAGE:
Date Issued: April 21, 2022 RFQ/P #43-001
Sealed submittals from firms will be received by the Purchasing Department of the Hall County Commissioners at 2875 Browns Bridge Road, 4th Floor, Gainesville, GA 30504 until 2:00 p.m., legal prevailing time will be on Thursday, May 19, 2022 for:
Demand Services Contract for Professional Architectural Services
After the time and in a designated room and place, the names of the Companies submitting proposals will be publicly read. No further information will be read, discussed or provided until the evaluation of all submittals is completed. No extension of the bidding period will be made other than by a formal written addendum.
Hall County Board of Commissioners is soliciting proposals for on-call demand services from professional architectural design firms or teams of firms. Services will be performed on a task order basis. Services to be performed may include, but is not limited to, space planning, building evaluations, conceptual and schematic design, design development and construction documentation including architectural, civil, structural, mechanical, electrical and plumbing plans to meet current codes, assisting with contractor bidding and/or negotiating and construction contract administration. Firms may be asked to assist and participate with citizen and governmental board committees.
Proposal submittal documents may be obtained by going to our Bids & Proposals website at http://www.hallcounty.org/Bids.aspx, then select the bid titled ‘Demand Services Contract for Professional Architectural Services’, click on ‘Request a Bid Package’, fill out the requested information, click ‘Submit’, and this will send an automatic request to our office. This is the only official release site for this request for proposals or any addenda that may be issued for same.
All qualification submittals will be evaluated in accordance with applicable Hall County rules, regulations and laws. This proposal will be evaluated using a multi-step process. The first step is to evaluate “qualification” submissions. Factors to be considered in the evaluation include: ability of the professional staff, experience on past projects, performance on past projects, and references for similar services. This step could result in a “shortlist of qualified firms”. During the evaluation process, the selection committee and the County reserve the right, when it may serve the County’s best interest to request information or clarification from proposers or to allow corrections of errors or omissions. Once
the “short list” is compiled, the second step is to evaluate “cost proposal” which should have been submitted at the same time in a separate sealed envelope. If deemed necessary, the firms short- listed will be invited to interview with the committee. An example of the cost information we are looking for is found in Attachment H. Each vendor may have completely different categories than listed and from other vendors, give us your list and don’t try to make it fit the example.
Bid Bond, Payment Bond and Performance Bond will not be required. Successful bidder will be required to provide insurance in the amount of at least ($1,000,000.00) one million dollars as required by paragraph 17 of the “terms and conditions” of these documents.
Your submittal must have a signature in its “original form”. Hall County suggests you provide a “cover letter” to submittal to ensure this. Please submit two (2) hard copies and one (1) copy in digital format, either in Microsoft Word or PDF format. No proposal may be withdrawn for a period of (60) sixty days after time has been called on the date of opening. The County reserves the right to retain all proposals submitted and use any idea(s) in a proposal regardless of whether that proposal is selected. The County shall have the right to waive any informality or irregularity in any bid received.
The County shall reserve the option to reject any or all bids, in whole or part, or to select any bidder to complete the described Work. Award of Contract will not be solely based on low bid, but also on quality, references and other subjective criteria as the County may deem necessary and determine at its sole discretion. The Undersigned Bidder expressly understands that his proposal may be rejected by the County for any reason without liability on part of the County to the Undersigned Bidder.
All technical questions should be directed to Hall County Public Works and Utilities Interim Director, Bill Nash, or 770-531-6800. Any questions regarding the submission of the Proposal Documents should be directed to Debra Howington, Buyer at or 770-535-8270.
Debra Howington, Buyer