REQUEST A BID PACKAGE:
Invitation for Bid
Date Issued: March 9, 2022 Bid No: 004-43
Sealed proposals from vendors will be received by the Purchasing Division of the Hall County Board of Commissioners, at 2875 Browns Bridge Road, Gainesville, GA 30504, until 3:00 P.M. legally prevailing time on Thursday, March 24, 2022, for:
Emergency Back-Up Power Generator Maintenance Annual Contract
After the time and in a designated room and place, the names of the Companies submitting proposals will be publicly read. No further information will be read, discussed, or provided until the evaluation of all submittals is completed. No extension of the bidding period will be made other than by a formal written addendum to this IFB. Any proposals received after the date and time listed above will not be accepted.
Proposal submittal documents may be obtained by going to our Bids & Proposals website at http://www.hallcounty.org/Bids.aspx, then select the bid titled ‘Emergency Back-Up Power Generator Maintenance Annual Contract’, click on ‘Request a Bid Package’, fill out the requested information, click ‘Submit’, and this will send an automatic request to our office. You may also contact us in the Purchasing Office at 2875 Browns Bridge Road, Gainesville, GA 30504, or Phone 770-535-8270 or Fax 770-531-7112, to obtain the information at no charge. This is the only official release site for this request for proposals or any addenda that may be issued for same.
The successful bidders shall provide insurance in the amount of at least one million dollars ($1,000,000.00) as required by Paragraph 16 of the “Terms and Conditions” of these documents.
Bid, Payment, and Performance Bonds will not be required for this project.
Contract, if awarded, will be on a lump sum basis or individual site basis, whichever is in the best interest of the County. No bid may be withdrawn for a period of sixty (60) days after time has been called on the date of opening.
Firms should submit two (2) copies of the bid; one (1) marked as ‘Original’ and one (1) marked as ‘Copy’. Firms must also include an additional copy in electronic/digital format (pdf, MS Word, etc.) on a USB flash drive. Your submittal must have a signature in its “Original” response. Failure to sign your bid in the proper space provided on Part II of Bid or provide a completed S.A.V.E. Program/E-Verify Affidavit will force your bid to be declared as “non-responsive” and not be considered for award.
All questions regarding the proposal should be directed in writing to Debra Howington, Buyer, , no later than 12:00 noon, Tuesday, March 15, 2022. An addendum, if needed will be issued by 5 pm Friday, March 18, 2022.
This written proposal documents supersede any verbal or written prior communications between the parties. The County reserves the right to retain all proposals submitted and use any idea(s) in a proposal regardless of whether that proposal is selected. The Commissioners reserve the right to reject any or all bids, in whole or part, to waive technicalities and informalities or to select any bidder to complete the described Work. Award of Contract will not be solely based on low bid, but also on quality, references and other subjective criteria as the County may deem necessary and as the County may determine at its sole discretion. The Undersigned Bidder expressly understands that his proposal may be rejected by the County for any reason without liability on part of the County to the Undersigned Bidder.
Hall County Board of Commissioners