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Bid Number: 038-42
Bid Title: HVAC Repair Services Annual Contract
Category: Bids & Proposals
Status: Awarded
Bid Recipient: Ace Comfort Mechanical, Gainesville, GA - Annual Contract



Date Issued: March 9, 2022                                                  

Bid No: 038-42

Sealed proposals from vendors will be received by the Purchasing Division of the Hall County Board of Commissioners, at 2875 Browns Bridge Road, 2nd Floor, Gainesville, GA 30504, until 3:00 P.M. legally prevailing time on Thursday, March 24, 2022, for:

 HVAC Repair Services Annual Contract

 After the time and in a designated room and place, the names of the Companies submitting proposals will be publicly read.  No further information will be read, discussed, or provided until the evaluation of all submittals is completed.  No extension of the bidding period will be made other than by a formal written addendum to this IFB.  Any proposals received after the date and time listed above will not be accepted.

Proposal submittal documents may be obtained by going to our Bids & Proposals website at, then select the bid titled ‘HVAC Repair Services Annual Contract’, click on ‘Request a Bid Package’, fill out the requested information, click ‘Submit’, and this will send an automatic request to our office. You may also contact us in the Purchasing Office at 2875 Browns Bridge Road, Gainesville, GA 30504, or Phone 770-535-8270 or Fax 770-531-7112, to obtain the information at no charge. This is the only official release site for this invitation for bid or any addenda that may be issued for same.

The issuance of this new bid document supersede and replaces previously issued IFB 026-42 that was closed without award.

Contract, if awarded, will be on a lump sum basis or individual item basis, whichever is in the best interest of the County.  No bid may be withdrawn for a period of sixty (60) days after time has been called on the date of opening.

Firms should submit two (2) copies of the bid; one (1) marked as ‘Original’ and one (1) marked as ‘Copy’.  Firms must also include an additional copy in electronic/digital format (pdf, MS Word, etc.) on a USB flash drive.  Your submittal must have a signature in its “Original” response.   Failure to sign your bid in the proper space provided on Part II of Bid will force your bid to be declared as “non-responsive” and not be considered for award.

All questions regarding the proposal should be directed in writing to Chuck Pinney, Interim Purchasing Manager, , no later than 12:00 noon, March 21, 2022. 

This written proposal documents supersede any verbal or written prior communications between the parties. The County reserves the right to retain all proposals submitted and use any idea(s) in a proposal regardless of whether that proposal is selected.  The Commissioners reserve the right to reject any or all bids, in whole or part, to waive technicalities and informalities or to select any bidder to complete the described Work.  Award of Contract will not be solely based on low bid, but also on quality, references and other subjective criteria as the County may deem necessary and as the County may determine at its sole discretion.  The Undersigned Bidder expressly understands that his proposal may be rejected by the County for any reason without liability on part of the County to the Undersigned Bidder.


Hall County Board of Commissioners

Chuck Pinney, Interim Purchasing Manager

Publication Date/Time:
3/9/2022 8:00 AM
Publication Information:
Invitation for Bid
Closing Date/Time:
Open Until Contracted
Bid Opening Information:
3:00 PM, March 24, 2022
Contact Person:
Chuck Pinney, Interim Purchasing Manager,

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