Request a Bid
Invitation for Bid
Date Issued: November 24, 2021 Bid No: 032-42
Sealed proposals from vendors will be received by the Purchasing Division of the Hall County Board of Commissioners, at 2875 Browns Bridge Road, 4th Floor, Gainesville, GA 30504, until 3:00 P.M. legally prevailing time on Thursday, December 9, 2021, for:
Furnish & Install Standing Seam Roofs For Fire Stations 5, 14, and 15
Hall County Board of Commissioners is soliciting submissions from qualified Contractors for the replacement of the roofs of Stations 5, 14, and 15.
After the time and in a designated room and place, the names of the Companies submitting proposals will be publicly read. No further information will be read, discussed, or provided until the evaluation of all submittals is completed. No extension of the bidding period will be made other than by a formal written addendum to this IFB. Any proposals received after the date and time listed above will not be accepted.
Proposal submittal documents may be obtained by going to our Bids & Proposals website at http://www.hallcounty.org/Bids.aspx, then select the bid titled ‘F&I Standing Seam Roofs for Fire Stations 5, 14, and 15’, click on ‘Request a Bid Package’, fill out the requested information, click ‘Submit’, and this will send an automatic request to our office. You may also contact us in the Purchasing Office at 2875 Browns Bridge Road, 4th Floor, Gainesville, GA 30504, or Phone 770-535-8270 or Fax 770-531-7112, to obtain the information at no charge. This is the only official release site for this request for proposals or any addenda that may be issued for same.
A Mandatory Pre-Bid Conference/Site Inspection will be conducted at 9:00 am on Thursday, December 2, 2021. The meeting will begin at Fire Station 5, located at 4187 Falcon Pkwy, Flowery Branch, GA 30542, and will proceed to the Stations 14 and 15 from there. Directions can be obtained from the Purchasing Office at 770-535-8270. Attendance of this meeting is mandatory for bid acceptance eligibility. Only bidders in attendance for the entire meeting will be allowed to bid on the project.
The successful bidders shall provide insurance in the amount of at least one million dollars ($1,000,000.00) as required by Paragraph 16 of the “Terms and Conditions” of these documents.
A Bid Bond in the amount of not less than five percent (5%) of the base bid must be submitted with each bid. Failure to supply the Bid Bond will force your bid to be declared nonresponsive. The successful bidder shall also be required to provide a 100% Payment and a 100% Performance Bond at the signing of the contract. Failure to supply bonds will result in default of contract.
Contract, if awarded, will be on a lump sum basis or individual site basis, whichever is in the best interest of the County. No bid may be withdrawn for a period of sixty (60) days after time has been called on the date of opening.
Firms should submit four (4) copies of the bid; one (1) marked as ‘Original’ and three (3) marked as ‘Copy’. Firms must also include an additional copy in electronic/digital format (pdf, MS Word, etc.) on a USB flash drive. Your submittal must have a signature in its “Original” response. Failure to sign your bid in the proper space provided on Part II of Bid or provide a completed S.A.V.E. Program/E-Verify Affidavit will force your bid to be declared as “non-responsive” and not be considered for award.
All questions regarding the proposal should be directed in writing to Chuck Pinney, Purchasing Supervisor, no later than 12:00 noon, Friday, December 3, 2021. Answers and pre-bid conference attendee contact information will be provided to all firms in the form of a published addendum.
This written proposal documents supersede any verbal or written prior communications between the parties. The County reserves the right to retain all proposals submitted and use any idea(s) in a proposal regardless of whether that proposal is selected. The Commissioners reserve the right to reject any or all bids, in whole or part, to waive technicalities and informalities or to select any bidder to complete the described Work. Award of Contract will not be solely based on low bid, but also on quality, references and other subjective criteria as the County may deem necessary and as the County may determine at its sole discretion. The Undersigned Bidder expressly understands that his proposal may be rejected by the County for any reason without liability on part of the County to the Undersigned Bidder.
Hall County Board of Commissioners
Interim Purchasing Manager