REQUEST A BID PACKAGE:
Notice – Request for Qualifications with Price Proposal
Date Issued: November 22, 2021 RFQ/P #42-018
Sealed submittals from firms will be received by the Purchasing Department of the Hall County Commissioners at 2875 Browns Bridge Road, 4th. Floor, Gainesville, GA 30504 until 3:00 pm, legal prevailing time, on December 20, 2021 for:
Highlands to Islands Design Guide
After the time and in a designated room and place, the names of the companies submitting proposals will be publicly read. No further information will be read, discussed, or provided until the evaluation of all submittals are completed. No extension of the bidding period will be made other than by a formal written addendum. Hall County, on behalf of the Gainesville-Hall Metropolitan Planning Organization (GHMPO), is seeking proposals from firms or team of firms experienced in transportation planning and engineering to support GHMPO in developing the Highlands to Islands Design Guide.
Proposal submittal documents may be obtained by going to our Bids & Proposals website at http://www.hallcounty.org/Bids.aspx, then select the bid titled ‘Highlands to Islands Design Guide’, click on ‘Request a Bid Package’, fill out the requested information, click ‘Submit’, and this will send an automatic request to our office. You may also contact us in the Purchasing Office at 2875 Browns Bridge Road, 4th. Floor, Gainesville, GA 30504, or via Phone 770-535-8270 or Fax 770-531-7112 to obtain the information at no charge. This is the only official release site for this request for proposals or any addenda that may be issued for same.
All qualification submittals will be evaluated in accordance with applicable Hall County rules, regulations and laws. This proposal will be evaluated using a multi-step process. The first step is to evaluate “qualification” submissions. Factors to be considered in the evaluation include: ability of the professional staff, experience on past projects, performance on past projects, and references for similar services. This step will result in a “shortlist of qualified firms”. During the evaluation process, the selection committee and the County reserve the right, when it may serve the County’s best interest to request information or clarification from proposers or to allow corrections of errors or omissions. Once the “short list” is compiled, the second step is to evaluate “cost proposal” which should have been submitted at the same time in a separate sealed envelope.. If deemed necessary, the firms short-listed will be invited to interview with the committee.
A Bid Bond, Payment Bond, and Performance Bond will not be required. Successful bidder will be required to provide insurance in the amount of at least ($1,000,000.00) one million dollars as required by paragraph 17 of the “terms and conditions” of these documents. In addition, the bidder will be required to provide errors and omissions insurance.
Your submittal must have a signature in its “original form”. Hall County suggests you provide a “cover letter” to submittal to ensure this. Please submit four (4) hard copies and one (1) copy in digital format, either in Microsoft Word or PDF format.
No proposal may be withdrawn for a period of (60) sixty days after time has been called on the date of opening.
The County reserves the right to retain all proposals submitted and use any idea(s) in a proposal regardless of whether that proposal is selected. The County shall have the right to waive any informality or irregularity in any bid received.
The County shall reserve the option to reject any or all bids, in whole or part, or to select any bidder to complete the described Work. Award of Contract will not be solely based on low bid, but also on quality, references and other subjective criteria as the County may deem necessary and determine at its sole discretion. The Undersigned Bidder expressly understands that his proposal may be rejected by the County for any reason without liability on part of the County to the Undersigned Bidder.
All technical questions should be directed to Joseph Boyd, Transportation Planning Director with the Gainesville-Hall Metropolitan Planning Organization at or at (770) 297-5541. Any questions regarding the submission of the Proposal Documents should be directed to Debra Howington, Buyer at or 770-535-8270.
Hall County Board of Commissioners
Debra Howington, Buyer