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Bid Number: 42-011
Bid Title: Contract for Professional Architectural Grant Services - Section 3 Opportunity
Category: Bids & Proposals
Status: Awarded
Bid Recipient: Syntony Design, Atlanta, GA - $102,025.00


Request a Bid Package:

                                                    Request for Qualifications with Price Proposal

Part I

Date Issued: August 25, 2021     Bid No: 42-011

Sealed proposals from firms will be received by the Purchasing Department of the Hall County Board of Commissioners, 2875 Browns Bridge Road, 4th Floor, Gainesville, GA 30504, until 3:00 P.M. legally prevailing time on Tuesday, September 28, 2021, for:

                                                  Contract for Professional Architectural Grant Services

After the time and in a designated room and place, the names of the Companies submitting proposals will be publicly read.  No further information will be read, discussed, or provided until the evaluation of all submittals are completed.  No extension of the bidding period will be made other than by a formal written addendum to this Request for Qualifications / Pricing (RFQ/P).  Any proposals received after the date and time listed above will not be accepted.

Hall County Board of Commissioners is soliciting proposals for Architectural Grant services from professional architectural design firms or teams of firms with a strong record in successfully assisting local governments with the implementation of Community Development Block Grant (CDBG) programs.  These grants are funded by the federal government and administered at the state level by the Georgia Department of Community Affairs (DCA).  Therefore, all activities must be performed in strict adherence to applicable federal and state regulations.  Plans are to contract for architectural preliminary design services required for a potential FY2021 CDBG-CB Round 1 project and, if funded, for architectural services for the implementation of the project.  The purpose of the project is to expand the existing Georgia Mountain Food Bank facility to handle increased supply and demand due to COVID-19, to allow for better quality control during processing of refrigerated foods into inventory, and to provide additional workspace for the increased number of employees.  Additionally, the project will also include the construction of additional parking for volunteers, employees, and other patrons to the facility.  Services to be performed may include, but is not limited to, space planning, building evaluations, conceptual and schematic design, design development and construction documentation including architectural, civil, structural, mechanical, electrical and plumbing plans to meet current codes, assisting with contractor bidding and/or negotiating and construction contract administration.  Firms may be asked to assist and participate with citizen and governmental board committees.  

Proposal submittal documents may be obtained by going to our Bids & Proposals website at, then select the bid #42-011 titled ‘Contract for Professional Architectural Grant Services’, click on ‘Request a Bid Package’, fill out the requested information, click ‘Submit’, and this will send an automatic request to our office. You may also contact us in the Purchasing Office at 2875 Browns Bridge Road, 4th Floor, Gainesville, GA 30504, or Phone 770-535-8270 or Fax 770-531-7112 to obtain the information at no charge. This is the only official release site for this RFQ/P or any addenda that may be issued for same.

All qualification submittals will be evaluated in accordance with applicable Hall County rules, regulations and laws. This proposal will be evaluated using a multi-step process.  The first step is to evaluate the “qualification” submissions. Factors to be considered in the evaluation include: ability of the professional staff, experience on past projects, performance on past projects, and references for same services.  This step will result in a “short-list of qualified firms”.  During the evaluation process, the selection committee and the County reserve the right, when it may serve the County’s best interest to request information or clarification from proposers or to allow corrections of errors or omissions. Once  the  “short-list” is completed, the second step is to evaluate “cost proposal” which should have been submitted at the same time in a separate sealed envelope. Fees and/or Percentages (if any) associated with the Preliminary Architectural Report (PAR) for the application, and Design and Construction Management Services, if the project is funded. If deemed necessary, the firms short-listed will be invited to interview with the committee.  

Bid Bond, Payment Bond and Performance Bond will not be required.  Successful bidder will be required to provide insurance of at least one million dollars ($1,000,000.00) as required by Page 19, Item 16 of the “Terms and Conditions” of these documents.  In addition, the bidder will be required to provide Errors and Omissions insurance. 

Your submittal must have a signature in its “original form”.  Hall County suggests you provide a “cover letter” with submittal to ensure this.  Please submit eight (8) hard copies and one (1) copy either in Microsoft Word or PDF format, and must be included on a USB flash drive. Failure to sign your bid in the proper space provided on Part II of Bid or provide a completed S.A.V.E. Program/E-Verify Affidavit will force your bid declared as “non-responsive” and not considered for award.

No proposal may be withdrawn for a period of sixty (60) days after time has been called on the date of opening. The County reserves the right to retain all proposals submitted and use any idea(s) in a proposal regardless of whether that proposal is selected or not.  The County shall have the right to waive any informality or irregularity in any bid received.  

The County shall reserve the option to reject any or all bids, in whole or part, to waive technicalities and informalities or to select any bidder to complete the described Work.  Award of Contract will not be solely based on low bid, but also on quality, references and other subjective criteria as the County may deem necessary and as the County may determine at its sole discretion.  The Undersigned Bidder expressly understands this proposal may be rejected by the County for any reason without liability on part of the County to the Undersigned Bidder.

All questions regarding the solicitation should be directed in writing to Debra Howington, Buyer, at .  Answers will be provided to all firms in the form of a published addendum. 

Pre-Bid Conference:  A pre-bid conference will be conducted on September 8, 2021.  The meeting will begin at 10:00 am and will be held at the Georgia Mountain Food Bank located at 1642 Calvary Industrial Drive, Gainesville, GA 30507.  The County will assume no responsibility for representations or understanding concerning conditions made by its officers or employees unless included in this request for proposal. 


Hall County Board of Commissioners

Debra Howington


Publication Date/Time:
8/25/2021 8:00 AM
Closing Date/Time:
Open Until Contracted
Submittal Information:
Request for Qualifications w/Price Proposal
Bid Opening Information:
Tuesday, 9/28/21 @ 3pm
Pre-bid Meeting:
9/8/21 @ 10am
Contact Person:
Debra Howington,

Rebecca Thurman,

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