REQUEST A BID PACKAGE:
Notice - Request for Qualifications with Proposal
Date Issued: October 20, 2017 RFP #38-004
Sealed submittals from firms will be received by the Purchasing Department of the Hall County Commissioners at 2875 Browns Bridge Road, 4th Floor, Gainesville, GA 30504 until 3:00 p.m., legal prevailing time will be on Friday, November 10, 2017 for:
Hall County Bicentennial Sculpture Exhibition
After the time and in a designated room and place, the names of the Companies submitting proposals will be publicly read. No further information will be read, discussed or provided until the evaluation of all submittals is completed. No extension of the bidding period will be made other than by a formal written addendum.
Hall County Board of Commissioners is soliciting proposals of existing outdoor artworks for consideration for the Hall County Bicentennial Sculpture Exhibition. A temporary art installation is to be installed at various outdoor locations on the Hall County Government campus.
Proposal submittal documents may be obtained by going to our Bids & Proposals website at http://www.hallcounty.org/Bids.aspx, then select the bid titled ‘Hall County Bicentennial Sculpture Exhibition’, click on ‘Request a Bid Package’, fill out the requested information, click ‘Submit’, and this will send an automatic request to our office. You may also contact us in the Purchasing Office at 2875 Browns Bridge Road, 4th Floor, Gainesville, GA 30504, or via Phone 770-535-8270 or Fax 770-531-7112 to obtain the information at no charge. This is the only official release site for this request for proposals or any addenda that may be issued for same.
All qualification submittals will be evaluated in accordance with applicable Hall County rules, regulations and laws. This proposal will be evaluated using a multi-step process. The first step is to evaluate “eligibility” submissions. A few factors to be considered in the evaluation include: artwork must have been produced within the past four years, not displayed in similar exhibition with a 50 mile radius within the last 4 years, must be original and one of a kind and be able to secure to a concrete pad with anchor bolt. Look under Artist and Artwork Eligibility for a complete list of eligibility requirements. This step will result in a “shortlist of qualified artist / artwork”. During the evaluation process, the selection committee and the County reserve the right, when it may serve the County’s best interest to request information or clarification from proposers or to allow corrections of errors or omissions. Once the “short list” is compiled, the artists short listed “may” be invited to interview with the committee.
Your submittal must have a signature in its “original form”. Hall County suggests you provide a “cover letter” to submittal to ensure this. Please submit two (2) hard copies and one (1) copy in digital format, either in Microsoft Word or PDF format.
No proposal may be withdrawn for a period of (60) sixty days after time has been called on the date of opening.
The County reserves the right to retain all proposals submitted and use any idea(s) in a proposal regardless of whether that proposal is selected. The County shall have the right to waive any informality or irregularity in any bid received.
The County shall reserve the option to reject any or all proposals or to select any artist to complete the described Work. Award of Contract will not be solely based on low bid, but also on quality, references and other subjective criteria as the County may deem necessary and determine at its sole discretion. The Undersigned Artist expressly understands that his proposal may be rejected by the County for any reason without liability on part of the County to the Undersigned Artist.
All technical questions should be directed to Hall County Public Information Officer, Katie Crumley, or 770-297-5504. Any questions regarding the submission of the Proposal Documents should be directed to Debra Howington, Buyer at or 770-535-8270.
Hall County Board of Commissioners