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Court Clerk for Superior and State Court
Hall County Courthouse - Basement

Custodian of court records, real estate records, fine collection and disbursement, intangible and transfer tax collection and disbursement, personal property records, notary public appointments, tradename registration, adoptions, passports, traffic violations bureau. Public assistance regarding all of the above.

Passport Office Hours Change
Effective Monday March 3, 2014

The passport office new hours will be from 8:00 a.m. to 1:00 p.m., Monday through Friday. Please visit the passport section below to review the application requirements.

 Civil Division
 Criminal Division
 Real Estate Division
 Traffic Violation Bureau
 Jury Duty & Courts Division
 Board of Equalization
 Online Forms Library
Clerk of Courts Main Phone

Civil Division

The Civil Division is responsible for filing, processing, storing and retrieving civil records for Superior and State Court. This division also manages appeal records for Superior and State Court, mails court calendars to counsel and parties, prepares civil cost bills, prepares executions to be filed on the General Execution & Lien Docket and manages the adoption docket. This division manages the Business, Professional and Administrative Index and also is responsible for issuing Notary Public Commissions.

Contact Information
Lisa Cook, Supervisor

Criminal Division

The Criminal Division files misdemeanor and felony criminal cases. This process includes filing, docketing, and scanning citations, accusations, indictments, pleadings, sentences and probation orders. This division reports to various state agencies including the Department of Driver Services, Georgia Crime Information Center, Georgia Department of Corrections, Election Division, and the Sex Offender Registration Review Board. Other duties include processing bond forfeitures, Grand Jury Presentments, receipting fines and costs, receipting cash bonds, faxing or mailing copies/certified copies to individuals or other agencies, create and receipt Pre-Trial Diversion cases, transmits dispositions of cases to GCIC. One employee answers the central telephone line for the Clerk of Courts office.

Contact Information
Michelle Meeks

Real Estate Division

The Real Estate division records all land transactions for Hall County. The records begin in the year 1819 and go through the current year. Each document can be searched in the indexes by year and name. Land plats are recorded in this division and are indexed by years under the name of the person that hired the surveyor. Uniform Commercial Code records can be found and filed here and electronically filed through the Georgia Clerk's Authority. UCC's are liens placed on personal property used as collateral, such as liens on boats, TVs, computers, and items in an inventory for a business. General Execution Dockets can be found in this division. These dockets contain liens placed against an individual including hospital liens, federal and georgia income tax liens, Lis Pendens and Preliminary Notice of Lien Rights, and Materialman Liens. Most information in this division from 2003 to current can be found on the Georgia Clerk's Authority website www.gsccca.org for a small fee.

Contact Information
Cheryl Higgins, Supervisor
Hall County Courthouse Annex
(Bottom Floor, East Wing)
116 Spring St., SE
Gainesville, GA

Traffic Violation Bureau

The Traffic Violations division files traffic citations and Department of Natural Resources citations that can be paid without a court appearance. You can pay most of these citations on-line at http://paymyticket.hallcounty.org/. Part of this process includes running driving records for all traffic citations, reporting dispositions electronically to the Georgia Department of Driver Services and collecting fines and costs. The Traffic Bureau also collects payments toward fines over time when ordered by the State Court Judge after a court appearance.

Contact Information

Jury Duty & Courts Division

The Jury Duty and Courts division works in conjunction with the Jury Commissions to add and/or delete jurors from the jury pool, updates Traverse and Grand Jury pools periodically and summons jurors to court for jury trials. Jury Selection Clerks take jurors to the courtroom for the actual jury selection process. Their duties include: swearing an oath to jurors, reading verdicts, postponing, re-scheduling and excusing jury service, receiving and answering all calls pertaining to Jury Duty, and maintaining the number of days a juror serves so their check can be printed and mailed by this division after their service has concluded.

The Courts Division is also responsible for receiving sentences issued by all State Court Judges that include a fine being paid the day the defendant reports to court. This includes traffic fines, misdemeanor fines, and all other fines that may apply. The Jury Clerks also reports to the Superior Court and State Court Judges all necessary information regarding jurors before, during, and after jury trial weeks. A jury list is sent to the local media and TV18 - The Government Channel.

 Current Jury Lists

Contact Information
Robin Jones, Courts Supervisor


Effective Monday March 3, 2014 the Clerk's Office will accept applications from 8:00 AM until 1:00 PM, Monday through Friday. You must apply in person and have with you a certified copy of your birth certificate and current photo identification. You must supply your picture for your passport.

You may download the "Application for a U.S. Passport" (Form DS-11) directly from the U.S. State Department in PDF format. Print-out and complete the DS-11 completely and bring to the Clerk's Office when you apply.

Find more information at http://travel.state.gov/passport/passport_1738.html.

Please read information below carefully to be prepared for proper payment:

Payments to US Department of State MUST be check or money order.

Payments to Clerk of Court MUST be cash or money order (NO CHECKS).

Standard Passport Book (approximately 4-6 week turn around) The basic fees are as follows:

Adult (passport is good for 10 years):
1. $110.00 check or money order made payable to US Department of State, and
2. $25.00 Cash or money order made payable to Clerk of Court (NO CHECKS)

Child under 16 years of age (passport is good for 5 years):
1. $80.00 check or money order made payable to US Department of State, and
2. $25.00 Cash or money order made payable to Clerk of Court (NO CHECKS)
Both parents must be present to sign for children under 16 years of age and must show current photo identification.

Passport Card (Wallet size) Valid for land and sea crossings between the U.S. and Canada, Mexico, Bermuda and the Caribbean only. The basic fees are as follows:

Adult (passport is good for 10 years):
1. $30.00 check or money order made payable to US Department of State, and
2. $25.00 Cash or money order made payable to Clerk of Court (NO CHECKS)

Child under 16 years of age (passport is good for 5 years):
1. $15.00 check or money order made payable to US Department of State, and
2. $25.00 Cash or money order made payable to Clerk of Court (NO CHECKS)
Both parents must be present to sign for children under 16 years of age and must show current photo identification.

Expedite and Overnight processing information can be found by calling the number below.

Passport Information

Board of Equalization

The Clerk of Court's Office has oversight and supervision of the Board of Equalization. If you would like to be considered to become a member of the Board of Equalization, please read the Board of Equalization Nomination Form and contact the Clerk's Office at 770-531-7025.

The Board of Equalization hears appeals of property values and denials of homestead and other exemptions. The BOE consists of three members and three alternate members. BOE appointees serve a three year term beginning on January 1 and must own real property in Hall County, have a high school diploma, and complete a 40-hour training course in appraisal and equalization processes and procedures. BOE members are required to complete annually a continuing education requirement of at least eight hours of instruction in appraisal and equalization procedures, as prepared and required by the commissioner of the Georgia Department of Revenue. Reference O.C.G.A. 48-5-311 for full information.


The Hall County Board of Equalization

The Hall County Board of Equalization will hold scheduled Tax Appeal hearings on the first floor of the Hall County Courthouse Annex building located at 116 Spring Street, Gainesville, Georgia.

Due to inclement weather closings on the original hearing date, the new hearing date is
Wednesday March 12, 2014
between the hours of 9:00 am to 11:00 am or until matters conclude.

 Appeals to the County Board of Equalization
  (Georgia Dept. of Revenue)

 Board of Equalization Nomination Form (PDF)

Contact Information
Janene Rutschilling

Clerk of Courts Contacts
Charles Baker - Clerk of Courts
 Media Resource
Greg Whitmire - Chief Deputy Clerk
770-531-7070 (Civil & Criminal Div.)
770-536-0702 (Real Estate Record Room)
Mailing Address:
P.O. Drawer 1275
Gainesville, Georgia 30503

Physical Address:
Hall County Courthouse
225 Green Street, S.E.
Gainesville, Georgia 30501
Driving Directions
Parking Map (PDF)

Current Users: 30 

Hall County now accepts secure online payments for traffic citations/tickets.

 Jury Selection
 9th District Judicial Circuit
 Gainesville-N.E. Bar Assoc.
 State Bar of Georgia
 Online Notary Application

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Hall County Board of Commissioners
P.O. Drawer 1435
Gainesville, GA 30503