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Court Clerk for Superior and State Court
Hall County Courthouse - Basement

Custodian of court records, real estate records, fine collection and disbursement, intangible and transfer tax collection and disbursement, personal property records, notary public appointments, tradename registration, adoptions, passports, traffic violations bureau. Public assistance regarding all of the above.

 Civil Division
 Criminal Division
 Real Estate Division
 Traffic Violation Bureau
 Jury / Courts Division
 Records Mgmt. Division
 Passport Information
 Board of Equalization
 Online Forms Library
Clerk of Courts Main Phone

Civil Division

The Civil Division is responsible for filing and processing civil cases for Superior and State Courts. This division also manages appeal records and transcripts for Superior and State Court, the adoption docket, and the Business, Professional and Administrative Index. Other duties include processing notary public commissions, trade name applications, recording military discharges, preparation and mailing of civil cost bills, issuance of executions to be filed on the General Execution & Lien Docket and faxing or mailing copies/certified copies to individuals or other agencies.

Contact Information
Lisa Cook, Supervisor

Criminal Division

The Criminal Division is responsible for filing and processing misdemeanor and felony criminal cases for Superior and State Courts. This division reports dispositions electronically to the Department of Driver Services and the Georgia Crime Information Center and prepares reports for various state agencies including the Georgia Department of Corrections, Elections Division, and the Sex Offender Registration Review Board. Other duties include processing record restrictions, bond forfeitures, Grand Jury Presentments, receipting fines and costs, receipting cash bonds, and faxing or mailing copies/certified copies to individuals or other agencies. This division answers the main telephone line for the Clerk's Office and routes calls to the various divisions in the office. In-office payment options for "non-court appearance only" misdemeanor charges include cash, money order, certified bank check and Visa®/Mastercard®. Valid government issued identification must be presented in order to make a payment in-office.

Contact Information
Michelle Meeks

Real Estate Division

The Real Estate division records all land transactions for Hall County. The records begin in the year 1819 and go through the current year. Document can be searched in the indexes by year and name. Land plats are recorded in this division and are indexed by years under the name of the person that hired the surveyor. Uniform Commercial Code records can be found and filed here and electronically filed through the Georgia Superior Court Clerks Cooperative Authority. Uniform Commercial Codes are liens placed on personal property used as collateral, such as liens on boats, TVs, computers, and items in a business inventory. General Execution Dockets are found in this division. These dockets contain liens placed against an individual including hospital liens, federal and Georgia income tax liens, Lis Pendens, Preliminary Notice of Lien Rights, and Materialman's Liens. Most information in the Real Estate division from 2003 to current can be found on the Georgia Superior Court Clerks Cooperative Authority website by purchasing an account. Click on www.gsccca.org then terms of use. Note: There are 2 side entrances to the Real Estate division located in the basement of the courthouse annex; one location from Kenyon plaza (between the courthouse and the annex) and a handicap ramp on the Main Street side of the building. (Front entrance is locked.)

Contact Information
Cheryl Higgins, Supervisor
Hall County Courthouse Annex
(Bottom Floor, East Wing)
116 Spring St., SE
Gainesville, GA

Traffic Violation Bureau

The Traffic Violations division is responsible for filing and processing traffic citations and Department of Natural Resources (DNR) citations received in Hall County. Most of these citations are payable online. The Traffic Bureau's duties include running driving histories on all defendants that receive traffic citations, electronically reporting court convictions to the Georgia Department of Driver Services and collecting fines and costs associated with citations. In-office payment options include cash, money order, certified bank check and Visa®/Mastercard®. Valid government issued identification must be presented in order to make a payment in-office.

Contact Information
Brandi Paul, TVB Supervisor

Jury Duty & Courts Division

The Jury Duty and Courts division works in conjunction with the Council of Superior Court Clerks to add and/or delete jurors from the jury pool and update Traverse and Grand Jury pools annually. (Jurors that receive a summons must call 770-531-7030 on Friday before their report date, to see what time, or if, they are supposed to report.) This division is responsible for managing all aspects of the jury selection process for trial and grand jurors. The duties of this division include mailing summons to jurors when a list is drawn, checking jurors in as they appear for service, preparation and management of jury strike lists and questionnaires for attorneys, swearing an oath to jurors, reading verdicts, postponing jury service, excusing jurors with a legal reason, keeping up with the number of days a juror serves, and preparing and mailing checks to jurors after their service has concluded. Jury Clerks report to the Superior Court and State Court Judges all necessary information regarding jurors before, during, and after jury trial weeks. A jury list is sent to the local media and TV18 approximately one week before they report. This division also mans the receipt room outside the State courtroom and receipts monies for fines imposed by the judge following a courtroom appearance.

 Current Jury Lists

Contact Information
Robin Jones, Courts Supervisor

Records Management Division

The Records Management Division is responsible for the control and security of all Clerk's files. Files are requested by Judge's Offices and Prosecutors for hearings, arraignments, calendar calls, trials, etc. This division processes all requests for files and delivers them to the requestor and retrieves them once the proceeding is complete. Files are tracked using excel spreadsheets and each file is "checked out and in" on the CJIS case management system. This division handles management and oversight of the Board of Equalization. Duties include the recruitment of members, processing appointments, scheduling training, scheduling hearings while coordinating with the Tax Assessor's Office, attending hearings and providing secretarial help to the Board, notifying taxpayer of hearings and decisions, and maintaining a payroll roster.

Contact Information
Judy Ahlers
Records Management Supervisor


The Hall County Clerk's office no longer processes passport applications.

Agencies that do process passport applications:

Atlanta Passport Acceptance Agency
230 Peachtree Street NW, 10th., Atlanta, GA 30303

US Post Office @ Limestone Parkway
2490 Limestone Parkway, Gainesville, GA 30501

White County Clerk's Office
59 South Main Street, Suite B, Cleveland, GA 30528

Lumpkin County Clerk's Office
325 Riley Road, Room 108, Dahlonega, GA 30533

Dawson County Clerk's Office
25 Justice Way, Suite 1302, Dawsonville, GA 30534

Habersham County Clerk's Office
295 Llewellyn Street, Suite 110, Clarkesville, GA 30523

Board of Equalization

The Board of Equalization hears appeals of property values and denials of homestead and other exemptions. The BOE consists of three members and three alternate members. BOE appointees serve a three year term beginning on January 1 and must own real property in Hall County, have a high school diploma, and complete a 40-hour training course in appraisal and equalization processes and procedures. BOE members are required to complete annually a continuing education requirement of at least eight hours of instruction in appraisal and equalization procedures, as prepared and required by the commissioner of the Georgia Department of Revenue. Reference O.C.G.A. 48-5-311 for full information.


The Hall County Board of Equalization

The Hall County Board of Equalization will hold scheduled Tax Appeal hearings on the first floor of the Hall County Courthouse Annex building located at 116 Spring Street, Gainesville, Georgia.

Due to inclement weather closings on the original hearing date, the new hearing date is
Wednesday March 12, 2014
between the hours of 9:00 am to 11:00 am or until matters conclude.

 Appeals to the County Board of Equalization
  (Georgia Dept. of Revenue)

Contact Information
Janene Rutschilling

Clerk of Courts Contacts
Charles Baker - Clerk of Courts
 Media Resource
Greg Whitmire - Chief Deputy Clerk
770-531-7070 (Civil & Criminal Div.)
770-536-0702 (Real Estate Record Room)
Mailing Address:
P.O. Drawer 1275
Gainesville, Georgia 30503

Physical Address:
Hall County Courthouse
225 Green Street, S.E.
Gainesville, Georgia 30501
Driving Directions
Parking Map (PDF)

Current Users: 44 

Hall County now accepts secure online payments for traffic citations/tickets.

 Jury Selection
 9th District Judicial Circuit
 Gainesville-N.E. Bar Assoc.
 State Bar of Georgia
 Online Notary Application

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Management Information Systems
Hall County Board of Commissioners
P.O. Drawer 1435
Gainesville, GA 30503