Custodian of court records, real estate records, fine collection and disbursement, intangible and transfer tax collection and disbursement, personal property records, notary public appointments, tradename registration, adoptions, passports, traffic violations bureau. Public assistance regarding all of the above.

Civil Division Criminal Division Real Estate Division Traffic Violation Bureau	Jury Duty & Courts Division Passports Board of Equalization
Clerk of Courts Main Phone
770-531-7025

The Civil Division is responsible for filing, processing, storing and retrieving civil records for Superior and State Court. This division also manages appeal records for Superior and State Court, mails court calendars to counsel and parties, prepares civil cost bills, prepares executions to be filed on the General Execution & Lien Docket and manages the adoption docket. This division manages the Business, Professional and Administrative Index and also is responsible for issuing Notary Public Commissions.

Contact Information

Lisa Cook, Supervisor  770-503-3217  770-531-7070

The Criminal Division files misdemeanor and felony criminal cases. This process includes filing, docketing, and scanning citations, accusations, indictments, pleadings, sentences and probation orders. This division reports to various state agencies including the Department of Driver Services, Georgia Crime Information Center, Georgia Department of Corrections, Election Division, and the Sex Offender Registration Review Board. Other duties include processing bond forfeitures, Grand Jury Presentments, receipting fines and costs, receipting cash bonds, faxing or mailing copies/certified copies to individuals or other agencies, create and receipt Pre-Trial Diversion cases, transmits dispositions of cases to GCIC. One employee answers the central telephone line for the Clerk of Courts office.

Contact Information

Michelle Meeks  770-531-7038  770-531-7070

The Real Estate division records all land transactions for Hall County. The records begin in the year 1819 and go through the current year. Each document can be searched in the indexes by year and name. Land plats are recorded in this division and are indexed by years under the name of the person that hired the surveyor. Uniform Commercial Code records can be found and filed here and electronically filed through the Georgia Clerk's Authority. UCC's are liens placed on personal property used as collateral, such as liens on boats, TVs, computers, and items in an inventory for a business. General Execution Dockets can be found in this division. These dockets contain liens placed against an individual including hospital liens, federal and georgia income tax liens, Lis Pendens and Preliminary Notice of Lien Rights, and Materialman Liens. Most information in this division from 2003 to current can be found on the Georgia Clerk's Authority website www.gsccca.org for a small fee.

Contact Information
Cheryl Higgins, Supervisor Hall County Courthouse Annex (Bottom Floor, East Wing)  770-531-7058  770-297-3521	116 Spring St., SE Gainesville, GA 30501

The Traffic Violations division files traffic citations and Department of Natural Resources citations that can be paid without a court appearance. You can pay most of these citations on-line at http://paymyticket.hallcounty.org/. Part of this process includes running driving records for all traffic citations, reporting dispositions electronically to the Georgia Department of Driver Services and collecting fines and costs. The Traffic Bureau also collects payments toward fines over time when ordered by the State Court Judge after a court appearance.

Contact Information

770-531-7065  770-531-7070

The Jury Duty and Courts division works in conjunction with the Jury Commissions to add and/or delete jurors from the jury pool, updates Traverse and Grand Jury pools periodically and summons jurors to court for jury trials. Jury Selection Clerks take jurors to the courtroom for the actual jury selection process. Their duties include: swearing an oath to jurors, reading verdicts, postponing, re-scheduling and excusing jury service, receiving and answering all calls pertaining to Jury Duty, and maintaining the number of days a juror serves so their check can be printed and mailed by this division after their service has concluded.

The Courts Division is also responsible for receiving sentences issued by all State Court Judges that include a fine being paid the day the defendant reports to court. This includes traffic fines, misdemeanor fines, and all other fines that may apply. The Jury Clerks also reports to the Superior Court and State Court Judges all necessary information regarding jurors before, during, and after jury trial weeks. A jury list is sent to the local media and TV18 - The Government Channel.

 Current Jury Lists

Contact Information

Robin Jones, Courts Supervisor  770-531-7048  770-531-7070

The Clerks Office accepts U.S. Passport applications. You must apply in person and have with you a certified copy of your birth certificate and current photo identification. Find more information at http://travel.state.gov/passport/passport_1738.html.

The Hall County Clerk's Office will accept passport applications from 8:00 a.m. to 4:00 p.m., Monday thru Friday beginning Monday, July 25, 2011.

Standard Passport Book fee, approximately 4-6 week turn around:

Adult:
1. $110.00 Check or money order made to US Department of State, and
2. $25.00 Cash or money order only payable to Clerk of Court (Passport good for 10 years)

Child under 16:
1. $80.00 payable to US Dept. of State and
2. $25.00 Cash or money order only payable to Clerk of Court (Passport good for 5 years). Extra documentation required for children under 14 years old. Both parents must sign for children under 16 yrs.

Passport Card (Wallet size):
Valid for land and sea crossings between the U.S. and Canada, Mexico, Bermuda and the Caribbean only. The basic fees are as follows:
1. Standard fee for adult: $30.00 payable to U.S. Department of State and
2. $25.00 Cash or money order payable to Clerk of Court. (Good for 10 years)
Standard fee for minors under 16 is $15.00 to U.S. Department of State and $25.00 Cash or money order only payable to Clerk of Court. (Good for 5 years).

Bring passport picture with you.

Expedite and Overnight processing information can be found by calling the number below.

Passport Information

770-531-7045

The Clerk of Court's Office has oversight and supervision of the Board of Equalization. If you would like to be considered to become a member of the Board of Equalization, please read the Board of Equalization Nomination Form and contact the Clerk's Office at 770-531-7025.

The Board of Equalization hears appeals of property values and denials of homestead and other exemptions. The BOE consists of three members and three alternate members appointed by the Grand Jury. BOE appointees serve a three year term beginning on January 1 and must own real property in Hall County, have a high school diploma, and complete a 40-hour training course in appraisal and equalization processes and procedures. BOE members are required to complete annually a continuing education requirement of at least eight hours of instruction in appraisal and equalization procedures, as prepared and required by the commissioner of the Georgia Department of Revenue. Reference O.C.G.A. § 48-5-311 for full information.

Board of Equalization Hearings (All hearings are open to the public) Dates: February 7, 2012 Location: 2nd floor of the Courthouse Annex Time: 8:30 a.m. to 12:00 p.m.

 Appeals to the County Board of Equalization
  (Georgia Dept. of Revenue)

 Board of Equalization Nomination Form (PDF)

Contact Information

Janene Smith  770-531-7054

Clerk of Courts Contacts

Charles Baker - Clerk of Courts  770-531-7049  770-531-7070  Email  Media Resource

Greg Whitmire - Chief Deputy Clerk 770-531-7047 770-531-7070 (Civil & Criminal Div.) 770-536-0702 (Real Estate Record Room)

Mailing Address: P.O. Drawer 1275 Gainesville, Georgia 30503 Physical Address: Hall County Courthouse 225 Green Street, S.E. Gainesville, Georgia 30501 Driving Directions Parking Map (PDF)