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Category: Bids & Proposals
Status: Closed



Hall County Library System 2018

The Hall County Library System (HCLS), a 501(c)3 organization, plans to launch a capital campaign in 2018 to raise funds to expand and renovate the Gainesville Central Library. Thus far, HCLS has secured $2 million in local government funds and has applied for a $2 million matching state grant to fund this project.

In support of these efforts, the Hall County Library Board of Trustees seeks the assistance of an organization or individual who has a proven track record in developing and executing successful multi-year capital campaigns for non-profit organizations.

Proposals will be accepted until 5:00 p.m. on April 20, 2018. Please address or email proposals to:

Hall County Library System

127 Main St. NW Gainesville, GA 30501

ATTN: Lisa MacKinney, Executive Director


About the Hall County Library System

Founded in 1997, the mission of HCLS is to meet the informational, educational, business, and recreational needs of our community.  In our 2016-2020 strategic plan, the following priorities were identified:

  1. Serve underserved populations
  2. Increase public awareness
  3. Development thoughtful collections that meet community needs
  4. Maximize use of current space to offer additional services*

*Note: A goal under priority #4 specifies the expansion and renovation of the Gainesville Library.

HCLS is governed by a Board of Trustees comprised of 10 members appointed by the Hall County Board of Commissioners. Our Board provides leadership and oversight of the library’s annual operating budget of nearly $3 million.

HCLS consists of five library branches located in Gainesville, Murrayville, North Hall/Nopone Road, Flowery Branch, and Oakwood.  The Gainesville Library is the central location and houses administrative services such as cataloging, administration, and information technology.

HCLS is a member of the statewide PINES library consortium.  There are currently 50,000 Hall County library cardholders.  Daily traffic for all library branches averages 1100 individuals per day.


Visit to learn more about HCLS.


 Statement of Need

Hall County’s Gainesville Library is the smallest central library in the state of Georgia for comparably sized communities.  The youth services area is severely undersized and not as secure as we would like it to be.  We have no study rooms and our only meeting room is woefully undersized, holding only 30 people.  This limits the type of programming that can be offered as well as community use of this space.  We also would like to improve our local history and genealogy area to add space and secure rare items more effectively. 

Scope and Guidelines

The purpose of this Request for Proposal is to retain a fundraising consultant who will (1) design a capital campaign plan in order to raise a minimum of $500,000 by 2020 (2) manage the implementation and launch of the capital campaign in June 2018; (3) provide guidance to staff and campaign leadership to ensure the campaign remains a priority for the organization and (4) provide progress reports and modifications to the campaign as needed to maximize results.

The goals of the capital campaign include identifying funding prospects and outside funding opportunities as well as reinvigorating existing donors. Requirements include:

  • Develop capital campaign plan and calendar
  • Develop and supplement prospect research through targeted identification, involvement and stewardship efforts                                                                                                                            
  • Work closely with library construction committee and staff                                                                  
  • Liaise with prospective, current and past major donors
  • Location is flexible, Southeast based organization preferred
  • 2-3 groups that you have partnered with in the past including contact information                                             



Please submit:

  • An overview of your company/skills and any relevant experience;
  • Provide a sample of previous work related to carrying out a capital campaign – marketing materials, grant proposals, websites, photos of donor parties, etc.
  • Names and contact information for a minimum of three client references.
  • Fee expectations including reimbursable expenses and the rate charged for each.                                         
  • Please answer the following:
    • Describe your campaign process. What distinguishes your processes and approach from those of others?
    • What sets you apart and makes you the right fit for this project?
    • Provide a proposed implementation schedule.
    • What are your expectations of the staff and Board during the campaign process?
    • Do you need us to provide an office space?


Questions pertaining to this proposal should be submitted in writing and sent by email to Lisa MacKinney (). Answers will be posted in written format on the library’s RFP website 

Follow Up                                                                                                                                                   Final interviews will occur in late April, with a selection to occur by May 25, 2018.

Publication Date/Time:
3/7/2018 11:00 AM
Closing Date/Time:
Open Until Contracted
Submittal Information:
Bid Opening Information:
FRIDAY, 4/20/18 @ 5PM
Contact Person:
Lisa MacKinney,

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