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Bid Number: #38-012
Bid Title: Design/Build Services for Hubert Stephens Road Bridge Replacement over Wahoo Creek
Category: Bids & Proposals
Status: Open





Date Issued:   January 15, 2018                                                                           RFP #38-012

Sealed submittals from firms will be received by the Purchasing Department of the Hall County Commissioners at 2875 Browns Bridge Road, 4th Floor, Gainesville, GA 30504, until 3:00 pm, legally prevailing time on Tuesday, February 13, 2018, for:

 Design/Build Services for Hubert Stephens Road Bridge Replacement over Wahoo Creek

 After the time and in a designated room and place, the names of the Companies submitting proposals will be publicly read.  No further information will be read, discussed or provided until the evaluation of all submittals is completed.  No extension of the bidding period will be made other than by a formal written addendum. 

 Hall County Board of Commissioners is soliciting proposals from qualified firms for the design/build bridge replacement of the existing bridge on Hubert Stephens Road over Wahoo Creek in northern Hall County, Georgia.

 Qualification submittal documents may be obtained by going to our website at then click on Bids & Proposals in the left hand column.  Click on the ‘Design/Build Services for Hubert Stephens Road Bridge Replacement’, fill out the requested information, click submit, and this will send an automatic request to our office. You can also contact us in the Purchasing Office at 2875 Browns Bridge Road, 4th Floor, Gainesville, GA 30504, or Phone (770) 535-8270 or Fax (770) 531-7112 to obtain the information at no charge. This is the only official release site for this request for proposal or any addenda that may be issued for same.

 Bidders are welcome to perform site visits to the bridge as necessary. Please contact Denise Farr for directions and technical questions at (770) 531-6800.

 All qualification submittals will be evaluated in accordance with applicable Hall County rules, regulations, and laws.  Evaluation of firms submitting statements of qualification for this project will be based on qualifications, experience, and performance on past projects along with references.

 This bid will be evaluated using a multi-step process.  The first step is to evaluate the “qualification” submissions.  Factors to be considered in the evaluation include: qualifications of the professional staff, experience on similar services, performance on past contracts, project approach, schedule and references for similar contracts.  This step will result in a “short list of qualified firms”.  After the “short list” is compiled, the second step is to schedule interviews of the “short listed” firms, if necessary.  The fee schedule shall be provided with the proposal submission in a separate, sealed envelope, for consideration at the interview phase of “short listed” firms.

 A Bid Bond will not be required with proposal submission.  The successful bidder shall be required to provide a Payment Bond and a Performance Bond, each in an amount not less than 100% of the total bid amount, at the signing of the contract.  Successful bidder will be required to provide insurance in the amount of at least ($1,000,000.00) one million dollars as required by paragraph 17 of the “terms and conditions” of these documents.  

 Your submittal must have a signature in its “original form”.  Hall County suggests this is provided on “Introductory Letter”.  Firms should submit six (6) copies of qualifications one (1) which should be marked as ‘Original’ and five (5) marked as ‘Copy’.

 Proposals that do not clearly outline responses to each criterion may be eliminated from further consideration.  Failure to sign your proposal in the ‘Original’ transmittal letter will force your proposal to be declared as ‘non-responsive’ and not be considered for award.

 No bid may be withdrawn for a period of sixty (60) days after time has been called on the date of opening.

 All technical questions regarding the proposal should be directed to Denise Farr, at P.O. Drawer 1435, Gainesville, GA, 30503, phone: (770) 531-6800, or . Any questions regarding the submission of the proposal should be directed to Debra Howington, Buyer, (770) 535-8263, or .  All questions are to be submitted no later than 3:00 PM on Tuesday, February 6, 2018.

 The County reserves the right to retain all proposals submitted and use any idea(s) in a proposal regardless of whether that proposal is selected.  The Commissioners reserve the right to reject any or all bids and to waive technicalities and informalities.

 The County shall reserve the option to reject any or all bids, in whole or part, or to select any bidder to complete the described Work.  Award of Contract will not be solely based on low bid, but also on quality, references and other subjective criteria as the County may deem necessary and as the County may determine at its sole discretion.  The Undersigned Bidder expressly understands that his proposal may be rejected by the County for any reason without liability on part of the County to the Undersigned Bidder.

 Hall County Board of Commissioners

 Debra Howington, Buyer

Publication Date/Time:
1/15/2018 8:00 AM
Closing Date/Time:
Open Until Contracted
Submittal Information:
Invitation for bid
Bid Opening Information:
Tuesday, 2/13/2018 @ 3pm
Contact Person:
Debra Howington,

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